Opisok Ortho Specialized Clinic is looking for a proactive and organized Office Assistant to join our team in Dubai. This role will support various administrative functions to ensure the smooth operation of our clinic, offering an excellent opportunity for someone who thrives in a dynamic environment.
Job Responsibilities:
- Perform general administrative duties such as answering phone calls, responding to emails, and managing correspondence.
- Schedule and coordinate meetings, appointments, and travel arrangements for team members.
- Assist in preparing and editing documents, reports, and presentations.
- Maintain and update files, records, and databases in a timely and accurate manner.
- Support the coordination and execution of special projects, events, or conferences.
- Manage inventory and order office supplies, ensuring stock levels are maintained.
- Organize and maintain departmental calendars, including tracking important deadlines.
- Collaborate with team members to ensure effective communication and coordination within the department.
- Prepare and distribute agendas, minutes, and other materials for meetings.
- Handle confidential and sensitive information with professionalism and discretion.
- Support the onboarding process for new employees, including coordinating orientation and completing necessary paperwork.
- Assist in maintaining and updating employee records and databases.
- Conduct research and compile data as requested by the supervisor or manager.
- Perform any other tasks as assigned by the supervisor or manager.
Qualifications:
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong attention to detail and accuracy in performing tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to multitask and work under pressure in a fast-paced environment.
- Excellent verbal and written communication skills.
- Strong interpersonal skills and the ability to work well within a team.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Flexibility and adaptability to changing priorities and tasks.
- Ability to work independently with minimal supervision.
Join Opisok Ortho Specialized Clinic in Dubai as an Office Assistant, where your organizational and communication skills will contribute to the effective running of our office. This role offers the chance to grow in a professional healthcare setting while providing crucial support to our dedicated team.